Privacy Policy

Who we are

This website is owned by Epsom & Eden District Historical Society Inc.

What personal data we collect and why we collect it

Information you have provided us with. This might be your e-mail address, phone number, name, billing address, home address, etc. – information that is necessary for communicating with you or to enhance your customer experience with us.


We collect information automatically collected about your interaction with our website. This includes information that is automatically stored by cookies and other session tools. For example, your IP address, your contact history (if there is any), etc. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.

Information from our partners. We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds.

Contact forms

We collect information that you give us when using a contact form on our website. This information is emailed to us and may also be kept in our website database. You can request us to remove this information from our records at any time. We use this information to make contact with you by phone and/or email, and provide communications to you.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to gather information on who uses our website, how they interact with our site and other information that Google collects on our behalf. You can read Google’s privacy policy here.

How we use your Personal Data

We use your Personal Data in order to enhance your customer experience; fulfil an obligation under law or contract; and provide our service to you. For example, registering your account, providing you with services that you have requested, providing you with promotional items at your request and communicating with you in relation to thosee services, communicating and interacting with you, and notifying you of changes to any services.

We use your Personal Data on legitimate grounds and/or with your consent. On the grounds of entering into a contract or fulfilling contractual obligations, we process your Personal Data for the following purposes:

  • to identify you;
  • to provide you a service; and
  • to communicate for invoicing.

On the grounds of legitimate interest, we process your Personal Data for the following purposes:

  • to administer and analyse our client base in order to improve the quality, variety, and availability of services offered; and
  • to conduct questionnaires concerning client satisfaction.

With your consent, we process your Personal Data for the following purposes:

  • to send you newsletters; and
  • for other purposes we have asked previously your consent for.

We process your Personal Data in order to fulfil obligation rising from law, and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised.

Who we share your data with

We value your privacy. Therefore we keep your information in confidence, except where we are required to release your information by law.

How long we retain your data

We retain your anonymised data indefinitely.

We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law, but no longer than is absolutely necessary.

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

What data breach procedures we have in place

Even though we try our best we cannot guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, including website administrative login, please note that it is your responsibility to ensure your username and password remain secret and are not shared with anyone unless there is assurance of their ability to protect this information and use it for the purposes you allow them.

Our contact information

You can contact us via our contact page.

Changes to this Privacy Policy

We reserve the right to make changes to this Privacy Policy. The last modification was made 9 June 2021.